Responsibilities:

• Office & Administrative Management

  Correspondence Management

  • Manage internal and external communications, including emails, phone calls, and postal services, ensuring a professional, timely, and efficient flow of information.
  • Act as a reliable point of contact for general office inquiries and correspondence.

  Office Supplies & Logistics

  • Ensure the office is well-organized, functional, and fully operational at all times.
  • Manage office supplies, equipment, and facilities-related needs, anticipating requirements and resolving issues proactively.
  • Coordinate with building management and service providers when necessary.

  Supplier & Vendor Management

  • Serve as the primary point of contact for office-related suppliers and vendors.
  • Manage supplier relationships, place orders, monitor service quality, and ensure timely delivery of goods and services.
  • Support contract negotiations and renewals when required, ensuring cost-efficiency and service alignment.

  Administrative Support

  • Provide general administrative support to ensure the smooth day-to-day operation of the office.
  • Support teams across the company with administrative tasks as needed, contributing to overall operational efficiency.

  Event Coordination & Employee Engagement

  Corporate Events

  • Plan, organize, and execute internal corporate events such as Town Halls, company meetings, and internal presentations.
  • Manage end-to-end event logistics, including venues, catering, agendas, materials, and internal communications.

  Employee Engagement Activities

  • Partner closely with the HR Manager to organize team-building activities, monthly meet-ups, employee celebrations, and social events.
  • Contribute to initiatives that strengthen company culture, collaboration, and employee engagement.

  Creativity & Culture Building

  • Proactively propose and implement new ideas for events, initiatives, and engagement activities.
  • Bring creativity, energy, and enthusiasm to ensure events are engaging, memorable, and well-received by employees.

  Travel & Visitor Coordination

  Travel Arrangements

  • Coordinate and manage business travel arrangements, including flights, accommodation, and ground transportation.
  • Ensure smooth, cost-effective, and well-organized travel experiences for employees and leadership.

  Group Collaboration

  • Coordinate travel and visit logistics with group partners.
  • Work closely with personal assistants and administrative teams supporting group CEOs and senior leadership.

  Visitor Management

  • Ensure a professional and welcoming experience for visitors.
  • Organize accommodation, transportation, and on-site logistics during visits.

  🚀 Join us in creating unforgettable customer experiences and be part of our dedicated team!