Responsibilities:

Payroll

• Manage the end-to-end monthly payroll process, ensuring employees are paid accurately and on time.
• Collect, validate and process payroll inputs, including timesheets, overtime, leave records, bonuses, salary adjustments and other variable compensation.
• Track and reconcile monthly timesheets to ensure payroll accuracy.
• Perform complex payroll calculations, including bonuses, overtime, medical leave, salary adjustments, benefits, deductions, advances and other payroll components.
• Prepare payroll reports, payment files and supporting documentation for Finance and Accounting.
• Generate, validate and coordinate statutory payroll declarations and reports, including D112.
• Ensure compliance with Romanian payroll legislation, tax regulations and reporting requirements.
• Liaise with relevant authorities regarding payroll matters and statutory obligations.
• Work closely with the CFO, Finance Director and Accounting team to ensure accurate payroll accounting, reconciliations and timely salary payments.
• Administer payroll for multiple legal entities/companies.
• Monitor legislative changes affecting payroll and implement the necessary updates.
• Respond to employee payroll-related enquiries while maintaining strict confidentiality.

HR Administration

• Prepare employment contracts, addenda, employment certificates and other employment-related documentation.
• Maintain accurate employee records and ensure timely updates in HR systems and REGES.
• Coordinate the administrative aspects of employee onboarding and offboarding.
• Administer employee benefits and maintain relationships with external providers (occupational health, medical insurance, meal vouchers, etc.).
• Maintain personnel files and HR documentation in compliance with legal requirements.
• Support employees with HR administrative requests and employment documentation.